PTA
Brookside PTA
Brookside PTA Meeting Minutes 3rd May 2012
Present: Maxine Holmes, Rick Tavemor, Lindsay Warner, Julie Brennan, Richard Legg, Sara Shiels, Sam BrailsfordfHyde, Julia Cotter, Kat Griffiths, Catherine Hill, Kay Heaford, Ian Fielding, Simon Cottam, Lisa Koumourou, Sara Short and Bev Pursglove (Minute Taker).
Welcome from Sara Shiels and thank you for coming.
Maxine Holmes added a big thank you for arranging the breakfast.
We then went through the Summer Fun Evening Update presented by the Chairperson.
1. Heather has agreed to clean the BBQ. We must get her a thank you card and a bottle of wine
— need someone to take this on.
2. Julie B to send cheque today for the alcohol licence.
3. Julie B to send letter today to SMBC to get name changed on the gambling licence to Brookside PTA.
4. Not doing hot dogs as we have sausages. SS to buy veggie food.
5. The bread rolls needed for the sausages will be bought by JC and SS.
6. Still waiting to hear about the Scouts.
7. Still waiting to hear on the Olympic Doll.
8. Bev P to sort out alcohol — lager, bitter, red white rose wine. Simon to look at receipts from last year re quantities to purchase. Bookers will be the best place, Lisa K has a card we can use.
9. Richard L has agreed to order raffle tickets.
10. Bottle Tombola being overseen by Lindsay W on the evening, agreed to do 1 in 5 as ratio. Not going to use the corks or lollipop sticks, but raffle tickets ending in 0 and 5.
11. Hook a duck will be found on 9th May when PTA cupboard sorted out.
12. Pig racing will be sorted out on 9th May. Richard Legg has volunteered Dougie and Stanley to work with Rick Tavernor on the hook a duck and pig racing.
13. Rick Tavernor will have the Wii in his classroom. Bev Pursglove has offered hers if needed, and various games as well. Bev to sort out with Rick.
14. We are going to ask for donations of cakes and also get children to decorate cakes. SS and Julia C to purchase cakes for children to decorate. JC to get decorations and icing, and on the morning of the event, children can come into the hail and decorate cakes to be sold that night. Need to put into Bugle for donations of cakes please—Julie B.
15. Maxine Holmes will enquire about poster design by a parent who has kindly helped in the past.
16. Sam has agreed to do press release.
17. Catherine H to confirm with Matthew W whether he needs press for the opening of the fun evening and also whether he will do the first bit of the bike ride as well.
18. Note needed in Bugle for donations for the PTA Stall — Julie B.
19. PTA cupboard being sorted out on the 9th May, SS has a team of willing volunteers.
20. Letters have been sent out for Raffle prizes by Bev P. 4 free tickets to Legoland Discovery were donated today. Character Group have agreed to send a selection of toys to the school for the raffle. Bev Pursglove to pass to the headteacher a list of all companies approached so that accurate records of donations can be made, and letters then sent out for thank yous.
21. Julie B mentioned for next time to approach Littlewoods in Heaton Chapel for burgers / sausages for a discounted price in the future.
22. Tattoo Lady and balloon modelling to go into Class 2 room.
23. Icecream van to be situated near to BBQ.
24. SS to speak to Rosalyn F for thank you letters to companies, people who have helped.
25. Julia C has approached a cycle shop for a raffle prize and she will also go to the new cycle shop that has just opened to see if they would like to donate.
26. Kat G has purchased bags of sweets from Swizzels. Thank you.
27. Kay H has agreed to ask parents in the playground for children’s books to sell on the PTA Stall.
28. Michelle and Julie B are going to run a uniform stall — it is the stock of the old design at a discounted price (no Brookie owl logo). Sara Sh has agreed to look Lost Property to look for any items with names on that can be reunited with children.
29. Teddy Tombola — it was agreed that for each teddy donated the children get a token for the house colour. These teddies will need washing and drying. Bev P has taken one load and has passed these to MH for her to use to promote the Teddy Tombola. Need volunteers to take teddies to wash please!
30. There needs to be a list made on the day to be passed to the office for labels / printing / price structures etc. Need someone to collate list of all prices / advertisements etc to be then passed to the office for printing in the afternoon.
31. SS to get copy of plan of school and draw up positions of all stalls / what is in each classroom.
32. Bike Challenge — we have 2 children’s bikes and also 2 rowing machines that will be in school all day. Simon C has agreed to stay in school for the day with the children on the bikes as well as the representative from the company loaning the bikes. It was agreed that the children would come by class into the hall, have their time on the bikes / rowing machines and then do cake decorating. Bev P is designing the sponsorship form with MH — this will then be sent out. It was agreed with the treasurer that the donations would be gift aided.
33. Date of Next meeting: Breakfast meeting on 14th1 June at 9am.
34. Meeting closed with a huge thank you for all support and ideas and help.
PTA Minutes : Meeting held on Monday 27th Feb, 7pm (Brookside )
Present: Headteacher, Sara S, Richard L, Simon C, Bev P and Rosalyn F
Apologies: Mrs W, Sara Sh, Helen M, Ali C, Chris Collins, Julia C, Sue P, Sharon B and Gill B.
Sara and Mrs H welcomed everyone to the meeting.
1. Race Night Discussion
The race night has been booked for Friday March 16th and is to be run by Mark Brockbank. Mark will give an introduction at the beginning of the evening and explain how the racing and betting will work. He will act as master of ceremonies and run the evening of races. Mark will provide the raffle tickets for the bets on the night. Mrs H agreed to check that all the IT equipment/microphones etc. is working and ready for use on the night.
Amanda G has agreed to buy food for the evening and Julia C has agreed to cook and serve the food. Julia will also purchase the soft drinks. An additional person will be needed to help serve the food.
As we were not sure how much/what type of alcohol to buy it was agreed that Sara S will get in touch with Jo P and find out what was bought for the previous race night. Bev has agreed to purchase the alcohol once Sara has given her an idea of quantities and budget. Two people will be needed to serve the drinks on the night.
Mrs H and Simon C confirmed that we have an alcohol licence. The licence must be displayed where the drinks are being served on the night. It was also agreed by all that we need to have a sign up to remind people to drink responsibly.
It was decided that we need to have an idea of numbers of people planning to attend the event before we commit to it completely. Letters will be sent out in the book bags on the 28th Feb. These will contain forms asking people to commit to attending the evening and/or to purchasing horses. The deadline for receiving these replies back and deciding on whether to go ahead with this event is Friday 9th March. Richard L also suggested that we invite past staff and parents to the event. An email flier could be sent out to these people. Payment for the tickets will be on the night of the event.
Tickets for the event will be £2. This will include food (hot sandwich - vegetarian or meat options). Horses can be purchased for £2. These can be purchased even if you are not attending the race night. Mark has a pre-prepared program with all the horse names/races that will be used for the event. There will be a total of 8 races on the night, the last race will be an auction race. The first 7 races will be run using the horses sold before the night - a total of 56 horses are available for sale. If the evening is over running they Mark may cut one of the races. He will decide this on the night.
Prizes will be needed for the winning horse in each race. Something like a box of chocolates. Bottles of wine will be given for other prizes.
It was agreed that it would be nice to cover the tables to make it look less like a school dining room. Sara S is going to check what is in the PTA cupboard. If there is nothing suitable in the cupboard then Bev suggested going to the new Bargain Centre in Stockport to get some white paper table cloths.
It was suggested that a poster for the Race Night would be a nice idea. Sara S agreed to ask other parents if they could make a poster.to be put up in the PTA notice board. Sara Sh and Bev P have kindly agreed to look after the PTA notice board and put up some photographs and information about PTA projects.
Sara S has agreed to recruit people to help on the night and will allocate tasks to the helpers. Bev P expressed an interest in working in the bar. Roz F and Simon C have volunteered to help with the race ticket sales.
|
Location |
Number of Helpers |
|
Door |
1 |
|
Kitchen (food) |
2 |
|
Bar (Kitchen hatch) |
2 |
|
Race Ticket Sales |
4 |
2. Wish List
· The new playground toys have been purchased and the children really love them.
· The new reading books have been purchased, still waiting on delivery.
· The cameras have been purchased and a CD player with an i-pod dock has been donated to the school. A large CD player still needs to be purchased. Mr A is in charge of this purchase.
· The Musical instruments have been cleaned, fixed and sorted out. Mrs H expressed huge thanks to Sara Sh and Bev P for doing such a fantastic job with the instruments. They spent a whole day cleaning and sorting out the instruments, something that had needed doing for some time ! This hard work has really paid off as the children have used them for the Halle project. New instruments have not yet been purchased as we are still waiting on the final cost of all the repairs.
· Mrs O obtained lots of quotes for new printers/photocopiers before she left. The situation is not straightforward and discussions are ongoing. A printer has been donated for the IT suite. An additional printer is urgently need for the office for printing out confidential documents. The governors were not happy about leasing options. A sub-group is working on this as a considered decision is required once all the options have been weighed up. Watch this space, more news soon.
· Outdoor Learning Experience - Mrs W has all the information about this but has not yet been able to print it out. Other options are being researched at the moment. A final decision is still to be made. Mrs H raised concerns about vandalisation in the meadow. The fence has been knocked down and it does not really look like this was done by children. The school has taken photographs and is going to send them to the council. Mr L also suggested that we should bring it up at the next local residents meeting (High Lane Residents Association). He thinks there is a meeting relatively soon. The residents association can be contacted through their website. Mrs H is going to look into this.
· Kitchen Update - The quote for the new children's kitchen is now down to about £7K. The PTA has agreed to fund £3K of this amount. The school Business Manager is looking into grant funding for the rest of the money. The school is not really in a position to put any money in at the moment as they are fully committed to the re-roofing project.
· Updating Computers ? Sara S mentioned that Mrs W had mentioned to her that the school computers will need updating in the next 2 years. This is not really something that the PTA will lead but is something that they could certainly contribute towards.
3. AOB
Easter Egg Walk/Hunt - this is booked for the 23rd May in Lyme Park. All present agreed that the PTA should buy Easter eggs for all the children. A budget of £1 per child was agreed. Bev P agreed to try and get a good deal with Morrisons for 160 Easter Eggs.
· Bags 2 School - these will go out next week. Please remind as many people as possible to donate.
· Summer Fayre - we all need to think about this for the next meeting. What format would we like this year?
· Another Beetle/Bingo night was discussed. Mr L suggested that we might want to try something a little different, perhaps a garden games fun event? It was agreed that we should all come up with ideas for discussion at the next meeting.
· Simon C suggested a sweepstake for the Euro football. He will bring this idea to the next meeting for discussion.
· It was agreed that the as the Disco night was such a success that we should book another before the end of the year. The best date at the moment seems to be Friday 13th July. Mrs H has agreed to contract the Disco man and try and book this.
Date of Next Meeting: Tuesday 17th April, 7pm
Minutes of meeting held 9th January 2012 at 7pm
Minutes of meeting held Monday 9th January 2012 at 7pm (Staffroom)
Present: Mrs Holmes,Mrs Warner, Sara Shiels, Gillian Officer, Richard Legg, Simon Cottam, Ali Cottam, Sarah Short, Helen Mayo, Rosalyn Forsey, Chris Collins and Bev Pursglove.
Apologies: Big Apologies from JULIA COTTER, Sue Pogson, Sharon Benson, Ruth Fielding and Gill Boswell.
1. Welcome and thank you
The Chairperson thanked those present for attending, and expressed a huge thank you for the brilliant job of the Christmas Fair. This was hugely echoed and endorsed by Mrs Holmes. All agreed that there was a lovely atmosphere, relaxed and very well supported. Lots of positive feedback had been received. A huge thank you to everyone who volunteered / gave their time, for all their hard work in set up, the actual event and the set down. A thank you to everyone again was echoed on behalf of the staff at Brookside.
2. Matters Arising from the Christmas Fair
Grotto Queue – it was agreed that the ticket allocation in principal worked. To assist with lost tickets, it was proposed a list be printed out of who has paid for tickets. To ease with congestion still in the corridor as it was a problem, it was proposed that the helpers had a fairy bell to ring so Father Christmas knew to move people on.
Presents – slight teething problem as Father Christmas gave out the wrong presents. Mr Legg promptly sorted this by buying replacement presents and kindly donated them as a gift to the school. Thank you Mr Legg.
Adult Tombola – still happy to keep it as a bottle stall not just an alcohol bottle stall, so any bottle donations are very welcome. It was made clear that those who ran the stall did not give the alcohol to children . The usual procedure is to only give alcohol to responsible adults- never to a child. There was some confusion about the ‘corks’: winning ones had been placed back in the wrong box, meaning prizes had already been collected. It was agreed that it was easier and more efficient to use a raffle book as the numbering system and not use the corks at future events.
Stalls – due to let downs, it was agreed that if people want a stall , the money to book the stall has to be paid in advance by a certain date.
Alcohol and Licence holder – the school / PTA have a responsibility as well as the licence holder to enforce a safe alcohol policy. The Licence holder needs to work in liaison with the drink stall to ensure that this policy is in place. Notice saying Please don't drink and drive as a disclaimer to cover school. Maybe buying Mulled Wine in instead of making it, so we can list how many units are in each glass. Pro actively promoting a safe alcohol policy.
3. Discuss the Wish List and Prioritise Funding
Children's Outdoor Play Equipment – Sara Shiels to ask children what equipment they would like, bearing in mind storage limitations, and then create a list. Mrs Warner has a catalogue of equipment. Towards the end of summer school can use the Tesco and Sainsbury vouchers. £300 authorised as spend.
Printer – The ICT Suite printer is not working, and the office printer broke last night. From the ICT advisor, the way forward is leasing a colour photocopier. The PTA was asked for either an annual amount or a one off payment towards leasing the copier. The preferred option was the one off payment however to be reviewed again next year. This was agreed in principal tonight with a spend of £1000. Gill will get back to the PTA with costings as soon as she can. School currently owns the photocopier, so there might be a trade in deal to be done, Gill to explore the options and provide costs.
Children’s Kitchen – school is looking to apply for a grant of up to £3000 to fund the building of this (location: part of the Resource Base) The children’s kitchen will benefit all children at the school. It was agreed in principal for the PTA to match that funding with £3000. Time-scale very much depends on successful grant funding, the grant funds being timely released and also the work needs to be undertaken during a school holiday time – so looking at Easter or Whit possibly.
Reading Books – school need to supplement current reading scheme books, with new material ,age appropriate and relating to reading levels. There are 20 levels in all, and school have purchased the first five levels. It was agreed that the PTA would purchase the other 15 levels of books, with an authorised spend of £1000. Sara Shiels has offered to go through the PTA cupboard and donate the books to the school for Mrs Warner to go through. Any that are not needed Mrs Warner to give to charity through a contact known to school.
Cameras and CD Players – the donations that came in before Christmas have been greatly appreciated, however as children also use cameras as part of the curriculum, extra are needed by the teaching staff .Mrs Holmes requested an additional 4 digital cameras and SD cards for the school. She also requested an I Pod docking Station for Mr A. The PTA agreed an authorised spend of £500, based on £100 per each item required.
Musical Instruments – as Year 5 are involved with the Halle Music Project, this previous wish list item was discussed. Current stock needs cleaning and an audit needs to be done. Mrs Holmes would like to replace and purchase additional percussion instruments. It was agreed an authorised spend of £500.
Outdoor Learning Experience – Mrs Warner informed the PTA that a professional gardener has visited the school site and is very keen to support the school in providing various wonderful learning opportunities for the children through the outdoor provision we have. Mrs Warner and Gill Officer are going to draft a letter for external funding from companies and pass to Bev Pursglove, who will approach corporate companies for funding.
4. Future Plans and Events
Gill Officer – Mrs Holmes congratulated Gill on being appointed to her wonderful new job. She was thanked for all the hours, work, support, commitment she has so generously given to the BFG and the PTA over many years. She will be missed hugely. During Gill's time she has been Treasurer, Secretary and Vice Chair. Gill did comment that she has only ever missed one fair in 15 years, and sadly she has never won the raffle! Thanks to Gill on behalf of everyone for everything you have so freely given. Her expertise will be missed.
Sharon Benson – Sharon has resigned as co secretary to the PTA due to family commitments. A huge thank you to Sharon for all her hard work and support. She will carry on helping with the PTA stall and her famous bran tubs.
New offers of help for these roles – Rosalyn Forsey has agreed to become secretary to the PTA, and Bev Pursglove has agreed to become Vice Chair to the PTA. This was voted on and agreed unanimously.
Summer Fair – the date has been issued in the calendar to parents last term and now confirmed as Friday 22nd June. It was flagged that this is the quarter final for the European Championships- however kick off is not till 7.45pm. If this is a problem, we could consider showing the match in one of the classrooms or changing the times of the fair.
School Disco – the School Council members have asked Mrs Warner if there will be one this term as in previous years. Gill Officer will contact Nick Barns ( who is our usual entertainer) The date suggested: Friday 24th February. PTA will need to organise drinks and biscuits, and someone to help to serve these.
Race Night – Simon Cottam is organising. Date requested Friday 16th March.
5.AOB
School Costs before Christmas – there was a long discussion about the expense to parents during the Half Term before Christmas. Various proposals were put forward ranging from non-uniform days in September and October instead, to organising the Panto in January, to get a visiting theatre group in. School photos were also discussed, with various options ranging from move them to October if possible, or to have them taken on a Saturday to allow the option of family photos. School is very aware of costs on parents and tries to minimise them as much as they can.
Books donated – any books left from the PTA cupboard that are not needed by school, will be donated to charity.
Mrs Clarke – has offered to source wood and help to make wooden shapes for the school Christmas Fair. Yes please to her kind offer was agreed unanimously.
PTA Minutes – Mrs Holmes has requested that the PTA Minutes go out on coloured paper, alongside the financial report, if possible.
Date of next meeting: Monday 27th February
Meeting closed at 8.30pm
Minutes of meeting held Monday 7th November 2011 at 7pm
Present: Mrs Holmes, Mr Tavernor, Mrs Warner, Sara Shiels, Gillian Officer, Simon Cottam, Sarah Short, Helen Mayo, Rosalyn Forsey and Bev Pursglove.
Apologies: Sharon Benson, Samantha Tavernor and Ruth Fielding.
1. Sarah Shiels gave everyone a warm welcome and expressed huge thanks for attending.
2. Discussion and update and additional delegation of work for the Christmas Fair, (see the table below)
|
Item |
Who Responsible |
Update / by when and additional notes |
|
Publicity – Press release |
Samantha Tavernor and Gill Officer |
Sam has done a great press release. Gill to confirm to Sam yes please to the press release with the amendment of infamous to famous. |
|
Publicity - Posters |
Gill Officer, Sara Shiels and Bev Pursglove |
Gill to print out and laminate 15 of Sam's design posters. Sara and Bev to handout to local shops on Wednesday 9th November. ???? Church and school long publicity banner or additional placement elsewhere on Wednesday. |
|
Chutneys / Perishables |
Simon Cottam Parents and Gill Officer |
Simon mum to do some chutneys, Gill just needs a list of ingredients. Any left over perishables will be donated to the church for their fair........Gill to oversee. |
|
Father Christmas |
Gill Officer and Chris Shiels as back up |
Gill to confirm on phone re Father Christmas. Chris has been volunteered as stand in, if we have an outfit. |
|
Christmas Trees |
Em's Place, Mr Legg and Helen ???? (sorry) |
Real Tree for the hall from Em's Place arriving Tuesday 22nd November. 2 trees donated by Mr Legg (all decorated) and 3 donated by Helen.........one for bauble competition , raffle prize etc. |
|
Catering |
Amanda and Julia Cotter |
Hot dogs, sandwiches, sourcing out prices on beef, pork etc., will have right hand bay of kitchen. |
|
Tree Decoration |
Sarah Short, Sara Shiels, Rosalyn Forsey and Bev Pursglove |
Friday 25th November at 9am. Mrs Holmes to cancel assembly and toast. |
|
Ceramic Plate Painting |
Ruth Fielding and Gill Officer |
Gill to email Ruth and say yes please to the offer of paints. Gill / Ruth to check on paint required / oven etc., paints can be sourced from catalogue sent home from school |
|
Bauble Competition |
Gill Officer |
All sorted, children have baubles and prizes are bought. To go on one of the trees donated by Helen. |
|
Cake Decorating |
TBC ???????? |
Cakes to be decorated for the PTA stall on Friday the 25th November. |
|
Outdoor Decorations |
Mr Legg |
Mrs Holmes confirmed that Mr Legg will help with this. |
|
Tombola's |
Mrs Holmes |
These dates for the chocolate and bottle tombola's have gone home for none uniform dates ( 18th November is chocolate, 25th November is bottles) |
|
Additional Help |
Sara Shiels, Gill Officer |
Julia has requested for us to ask for help on stalls. This has gone out in the Bugle. Large copy of schedule on flip chart in reception area to encourage parents to fill gaps, Gill to have one in office and request help from parents, when they come into the office . Dependant upon responses ????? text message to parents. Sara to keep Gill informed on responses and additional support needed. |
|
Grotto gift Wrapping |
Suzanne Lord and Mel |
Paper, bows, tags needed. To be requested in the Bugle. Bev to give Gill list of requests at end of these minutes. The presents have been sourced as craft sets from |
|
Christmas Fairy Boutique |
Kat Griffiths and Gill Officer |
Kat has offered for the Resource Room a Christmas Fairy Boutique. Cost £5 ..... hair coloured, hand painted tattoo, make up and gift bag with fairy dust. Gill to speak to Kat re timings, possibility of separation of the package, do we need a booking schedule, if yes, Gill to do letter. |
|
Grotto Bookings |
Gill Officer |
The first 3 booking slots are full. |
|
Drink Refreshments |
Gill Officer and Chris |
From the left hand hatch to do drinks, mulled wine, Gill testing out recipes !!!! after long (ish) discussion, decided tea and coffee should be served. |
|
Programme for the Fair |
Simon and Ali Cottam. Or Gill Officer |
Simon to confirm by Wednesday 9th if they can do programme. Bev and Sara are going to local shops re offer of potential raffle prizes. Emails then of advertising to be sent to either Simon or Gill. |
|
Donations |
Cost co |
£50 for the fair. Gill has made this into a cash float. |
|
Grotto Set Up |
Ian, Simon Cottam and Geoff Philips |
Can start Thursday 24th am, if this is the case then the design can be more complicated. If not starting till Friday am, then more simple design, it was agreed that starting the build on Thursday was more acceptable. It would be finished on Friday am. |
|
Snowflakes for Grotto |
Ruth Fielding, Sarah Short, Helen Mayo, Rosalyn Forsey and Bev Pursglove |
Children to make individual snowflakes to hang up. Sara Shiels to speak to Ruth re template Tuesday 8th, then pass to Sarah Short or Bev. Friday 11th November , mums to cut out templates and then run a lunchtime club where children can come and make a snowflake ....Sarah Short, Helen, Rosalyn, Bev and any others? |
|
Elves and Fairies |
Mr Tavernor and Mrs Doyle |
Mr Tavernor to check out costumes and sizes and to advise asap if more are needed. Possible request on the back of this to the Bugle. It was mentioned that only year 6 children are in the Grotto as helpers. |
|
Mr Tavernor Room |
Mr Tavernor and the wonderful year 6 |
Play your cards Right, Sweeties in a jar,(donated from Sharon Benson,) and any |
|
School Choir |
Mrs Holmes, Mr Aherne and Mrs Dale |
It was decided that the choir would open the Christmas Fair this year, alongside Matthew Walker MBE (para Olympian swimmer). 5.45 assemble the choir, Mrs Holmes to lead the choir as they are singing, with glow sticks (school have) and torches (child provides), Christmas hats. |
|
Surprise Stall |
Gill Officer, Sara Shiels, Bev Pursglove |
We need to request the additional donations from parents : Christmas Wrapping Paper, Bows, and Tags. Children's fairies and eleven dressing up outfits (dependant upon Mr Tavernor) , we have loads of ties, but donations of toiletries, chocolates, etc. would be really welcome. |
|
Alcohol Licence |
Gill Officer |
Has been applied for. |
|
Children Activities |
Mrs Cullen, Mrs Dale and Miss Ramsbottom |
|
|
Craft Stalls |
Gill Officer |
Gill has confirmed that she has 4 stalls booked in. |
|
Train Set |
Mrs Holmes |
Has confirmed that Mr and Mrs Legg dad will do the train set. |
|
Date of next meeting |
Venue tbc ....Sara Shiels and Bev Pursglove |
1. 12 th December.......come with what was brill, what worked great and what can we improve for 2012. We will confirm the venue nearer the time. |
|
Outstanding Items |
|
|
|
Grotto Photos |
Mrs Holmes |
To confirm with Mr Rowling, apologises it was missed off the agenda. |
AGM took place on Wednesday 12th October 2011
Minutes of Brookside’s PTA AGM
12.10.11 at Brookside Primary School
Present: Mrs Holmes, Mrs Podolanski, Mrs Dale, Mrs Warner, Mr Harris, Mr Aherne, Mrs Davies, Mrs Cotter, Mr & Mrs Mooney, Mrs Benson, Mr Benson snr, Mrs Bithell, Mrs Priestley, Mrs Green, Mrs Short, Mrs & Mrs Pursglove, Mr & Mrs Shiels, Mr Tavernor, Mrs Williamson, Miss Ramsbottom, Mr Wych, Mr & Mrs Harris, Mr & Mrs Lord, Mrs Darbyshire, Mrs Mayo, Mrs Fielding, Mr & Mrs Cottam Apologies: Mr Legg
Mrs Holmes opened the meeting by welcoming everyone and commenting on the wonderful turnout! Mrs Holmes said a massive thank-you to all Brookside’s parents, friends and staff for their invaluable help and support in making the PTA lots of fun whilst raising lots of money for school. Reference was made in particular to the super visualises recently purchased with PTA funds. Mrs Holmes then passed over to the Chair, Sara Shiels.
The Chair warmly welcomed everyone to the meeting and provided an overview of the last 6 months. This included the fantastic success of the Beetle Drive / Bingo Night, the Summer Evening of Fun and the Teddy Bears Picnic. The Chair concluded by saying a huge thank-you to the committee and to all of the parents, friends and staff for their amazing help over the last few months.
The Treasurer, Simon Cottam, provided a brief summary of accounts for the last 12 months and referred to the appended documents. The Treasurer thanked school for their support during the transitional period between school fund, the BFG account and the PTA account.
The Chair then announced the nominees wishing to stand as officers on the committee for the new term of office. These were Chair – Sara Shiels, Vice-Chair – Gill Officer, Secretary (joint role) – Sharon Benson & Bev Pursglove, Treasurer – Simon Cottam. A vote en bloc by a show of hands took place by the attending members of the association. The new officers, as named, were appointed by a majority vote of 28.
It was confirmed that Lynda Maclackland had been appointed as the independent auditor for the PTA accounts.
Mrs Holmes closed the meeting by congratulating the new elected officers and expressed her appreciation for the time and support they would be giving to school. Mrs Holmes finished by once again thanking everyone for coming along.
Date of next meeting: Monday 17th October 2011 - 3pm at school to organise the Christmas fair.
The PTA committee
Minutes PTA Brookside Primary School 7pm 29/09/2011
MH, JH, RL, SS, HM, RP, GO, AC, KD,
Apols – JC
Chair intro,
1. Update of finances GO, accounts being prepared over next few weeks ready to be audited.
2 HT thanked the PTA for visualisers. These are in each classroom and are connected to the whiteboards, and will be of benefit to every child.
Thanks too for the blinds, headphones, laptop, and equipment for Reception, the donated digital cameras which were donated to each classroom by Mrs P, and the DVD players kindly donated by Mrs S.
Chair asked about the items on the wish list. School would like a children’s kitchen. If the PTA would agree to support this then GO will apply for a grant towards the cost.
Year 2 need a curtain to cover the toy cupboard, Mrs M will look to source the material and Chair to ask Mrs S one of our middays if she would kindly run up a curtain.
School would like to replace some of the very old instruments in the hall, and it was suggested that a message be put in the Bugle to ask for unused instruments to be donated and then see what school still need.
A message is to go in the Bugle to request unwanted gifts be sent into school for the Christmas fair, along with outdoor and indoor games for the children at lunchtimes. Also dressing up clothes for lunchtimes.
RL suggested we think about buying some plastic door screens for reception to try and keep some of the heat in the classroom over the winter.
Chair has spoken to Mrs P about potential donations for the Christmas Fair.
AGM
Return slips to be sent out to parents for people to be elected.
The AGM will run alongside the
12th October
Need to look for volunteers arrange prizes and refreshments.
Hotdogs - Chair to ask JC if she would mind doing this again, as such a success last time.
Need informal opportunity to explain to parents what being on the PTA involves.
Idea for xmas fair, class hamper where children all bring in something that could be put into a hamper, wrapped in cellophane and put on the raffle.
Any other business
MINUTES OF MEETING AT BROOKSIDE PRIMARY SCHOOL
BROOKSIDE PTA
CHARITY NUMBER 1118415
Present: SS, HT, RF, RP JP.
Apologies: GO, KD, JC, SC, AC, SB.
Approval of Minutes:
The minutes of the previous meeting were approved.
Summer Evening of Fun
Final figure £1,600 +, fantastic result and a great event.
Lyme Park Picnic – 13th July 2011
Coaches to do 2 trips, juniors first followed by infants.
Offers for help coming in but more are needed, Chair will ask outside school.
Short walk for Infants, JP to time walk through Crow Wood and back to picnic area. AC is to place Teddy pictures around the wood and the children have to spot them.
Junior walk to last approx 1.5 hrs and finish at the picnic area. This may incorporate some sketching on route.
After the picnic – weather permitting, games to be played.
A letter is to be issued requesting a £3 donation per child, this only covers the cost of the coaches, and it is hoped that enough money will come in, otherwise the PTA will have to pay the difference and this will reduce the amount we are able to spend within school.
Tuesday 26th July – Thank you afternoon for PTA and Governors
The children want to thank the PTA and Governors for their support to school.
WISH LIST UPDATE
Camera’s – all sorted and memory cards purchased.
AC is to order the toys required in time for the new Reception class in September.
Visualises – these are slightly more expensive than originally advised, however due to savings elsewhere, it was agreed that it was acceptable to pay up to £300 each for these.
Laptop – this is being sorted.
Head Phones – HT to re-check the position as there have been some problems getting hold of the right ones to fit the existing equipment.
Chair will meet with the school council to discuss the toys required for play time.
Meeting closed at 9.00 pm
MINUTES OF MEETING AT BROOKSIDE PRIMARY SCHOOL 01/06/2011 AT 7.00PM
BROOKSIDE FRIENDS GROUP/PARENT TEACHER ASSOCIATION
CHARITY NUMBER 1118415
Chairs Introduction:
Chair welcomed everyone and thanked everyone for attending.
HT thanked everyone for a fabulous event on Wednesday 25th May at the Beetle Drive/Bingo night, HT advised positive feedback had been received. It was noted that there were many new faces at the event, which was most enjoyable.
Before the discussion regarding the Summer Fun evening took place, HT advised that the cost of replacing the broken geezer was to be split 3 ways, between Toddlers, PTA and School. Unfortunately the geezer had been put on without any water inside and had burnt out.
Summer Fun Night
SB very kindly offered the loan of the Village Hall geezer for use at our event.
SB has already put up some posters advertising the Summer Fun Night, and SS will put up posters at the Library and Doctors.
SB has done the bran tub and is also doing a trash and treasure, where some small plastic boxes will be sold and could contain trash or treasure. Both of these are nil cost and will generate pure profit.
Book Stall will also include CD/DVD’s for sale – again nil cost and pure profit.
Cake Stall to include jams and chutneys – again nil cost and pure profit.
BBQ – JJ/BC/RL confirmed they will do the barbequing and it was agreed to have 2 servers on the rota to assist them. It was agreed to sell beef burgers and hot dogs. This keeps cost and wastage down. JP ordering burgers from Littlewoods, who have agreed to do these at a discounted price.
Bar – agreed to have cans so money can be saved on purchasing plastic pint glasses. JC has purchased small plastic cups for wine etc. Licence has been purchased. JP to sort drinks order etc.
Raffle prizes – all sorted and tickets have gone out.
Non uniform days have been agreed and a reminder will go out in the bugle on 13th June.
Teddy Tombola – all donated, so nil cost and pure profit.
Timings – re-confirmed
5-6 pm – BBQ/Bar and games on field
6-7 pm – Tombolas open
7-8 pm Disco/Kareoke
Next meeting – 15th June at 7pm – short meeting to confirm plan of event and finalise rotas.
MINUTES OF MEETING AT BROOKSIDE PRIMARY SCHOOL 27/04/2011 AT 7.00PM
BROOKSIDE FRIENDS GROUP/PARENT TEACHER ASSOCIATION
CHARITY NUMBER 1118415
Present: SS(Chair), GO, LW, FR, SL, SC, AC, JC, RF, SB, MH(HT), CS, MA, AC, RF, JP.
Apologies: SB, SP, LW, MB, GB, KD DB
Chairs Introduction:
Chair welcomed everyone and thanked everyone for attending.
HT also thanked everyone for pulling together as a team, and welcomed the new PTA, and looked forward to us all working in partnership together.
Approval of Minutes:
The minutes were approved and a copy has been submitted to the Charity Commission.
Matters arising from the Minutes:
A discussion took place regarding the release of the funds, and it was unanimously agreed that a new bank account would be set up, (SC to organise). Once the account had been set up a cheque would be paid in to the new account, as AC and HT are signatories on this account they will arrange for a cheque to be paid in to the new account. The old account will then be closed. It was also agreed that the signatories for the new account would be Chair, Treasurer & 2 Teaching Staff (HT &LW) with any two able to sign.
· A proposal from the Chair for the change of name to - Brookside PTA was put forward, this was seconded and unanimously agreed on. This will be communicated to the Charity Commission.
· All documents (revised constitution/minutes etc) have all been submitted to the Charity Commission and an acknowledgement has been received.
· Website – this is to be updated, to note the changes and the minutes of meetings will now be posted, together with the new constitution. Reports & accounts will also be posted on the website.
Whilst the bank account is sorted, the School Fund will pay for any required items needed to set up the next event, and the PTA will then re-imburse School.
Future events
Beetle Drive/Bingo – Wednesday 25th May
Doors will open at 5.30, with tea available for the children & adults from 5.30-6pm. Tickets to be priced at £1.50 per person (children & adults), this will include a hot dog, drink, biscuits and beetle drive/bingo games. Additional food will be available to buy on the night, including hot dogs, sweets, biscuits, crisps & drinks.
GOr will purchase the prizes.
Summer Evening of Fun
Friday 17th June 5pm – 8pm
Possible itinerary: 5pm – 6pm – games (weather permitting) rounders, cricket etc, 7pm - 8pm Disco & kareoke.
BBQ & Bar will be available from 5pm.
2 non-uniformed days are planned for donations for sweets and bottles for the Children’s sweet tombola and adult tombola.
Bran Tub – kindly donated by SB
Teddy Tombola – prize everytime – kindly donated by SP
Ice Cream Van
Ice Sparkle – face painter
JP to source food for BBQ, GO to sort licence for the Bar.
Raffle – suggestions for a main prize of either a Kindle or I-pad. Prizes to be sought/costs obtained for final agreement.
Swizzles sweets donation – AC to contact
Chair will speak to the previous BBQ team to see if they are able to assist in either providing use of their BBQ’s and/or running the BBQ. Additional help will be needed to serve the food. (At least 2 servers)
WISH LIST
HT together with all the committee expressed huge thanks to GOr, for securing vital funding via the Lottery for the fantastic canopy, which has now been erected.
AC provided a list of items that would benefit Reception, these included
Water Tray with stand
Active World adjustable stand
Outdoors wooden alphabet
Wormy Play Tunnel
Mod Pods
Plus other outdoor play equipment including wooden climbing tunnels
Approx cost of all items £900
SL advised that she has a contact who has a toy shop, and would ask if the items could be purchased at a discounted price.
HT requested visualisers for the classrooms (x5) approx cost £200 each (£1,000), these project on to the white boards
CD players x6 at approx £80 each (£480) this would include a better specification model for the Hall for use in productions. SC is to look into obtaining the best deal for these.
Laptop – approx £350, for use in the Hall
Headphones for the IT suite, currently have only 8/9, and these are used in assessments. A further 20 would be needed approx cost each £20. (£400)
SL advised she would look for the best price for these.
Digital Camera x2 approx £80 each (£160). The committee agreed that ideally each classroom should have their own camera. It is not possible for Staff to use their own cameras. A suggestion for donations of old digital cameras will be put in the bugle, as many people upgrade these frequently.
Blinds – GO is to obtain further quotes.
HT also advised that in time, the resource area would be altered to accommodate a children’s kitchen. Grants are being sought to fund this project, but some matched funding may be required. The committee was happy to support this project and further costs are to be obtained. As plumbing is already available in this area, cooking facilities & equipment could be added. Some of the school budget will cover these costs, and further updates will be provided.
Gardening/allotments – received £150 from Brookside Garden Centre, £10 from Sainsburys, donations from Suttons seeds, and RHS donation. Out door storage is required for equipment, and costs for a storage unit are to be looked in to. It was also suggested that free cycle website be looked at to see if we could find any recycled storage.
Reading Books – further books are needed
Percussion Instruments – these have not been replaced in 15 years, Chair is to make further enquiries
Lunchtime/Playtime Equipment
· Chunky chalks
· Hoops
· Balls – footballs & tennis balls
· Skipping Ropes
· Bats & Balls
Friendship Bench – needs some repair – Mr C will be sorting this shortly
SUMMARY OF AGREED SPEND
It was agreed by a unanimous vote that funds would be made available as follows, however, in all cases, the best prices would be obtained first.
· Reception equipment - £500
· Visualiser x5 - £1,000
· Laptop - £350
· Digital Cameras x 2 - £150
· CD Players - £500
· Play Equipment – Lunchtime - £100
· Headphones - £400
· Total made available = £3,000
· £1,000 had been provisionally provided for the purchase of Blinds, once the quotes have been obtained, a final decision will be made.
The School Council will be consulted on the £100 budget for play equipment, and chair will meet with them to discuss their requirements.
Next meeting – the sub committee will meet on 1st June to provide an update on the Summer Fun Evening, venue to be confirmed, if anyone wants to help please contact chair.
DATE FOR NEXT PTA MEETING AT BROOKSIDE PRIMARY SCHOOL – Wednesday 15th June at 7pm
Meeting closed at 9.10pm
Minutes
Links
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Brookside Primary School
Ashbourne Drive
High Lane, Stockport
SK6 8DB
01663 763943